Feedback Action Steps
  • 13 Minutes to read
  • Dark
    Light
  • PDF

Feedback Action Steps

  • Dark
    Light
  • PDF

Article summary

Track and measure the impact of your action steps

Clear action steps zoned in on every teacher's greatest areas for development are one of the biggest levers for improving the quality of teaching.

Using the Feedback Action Steps dashboard, school leaders can make sure teachers are working on relevant and well-written action steps to immediately answer questions like:

  • Which action steps are teachers currently working on?
  • How can I see a snapshot of the action steps being set by teacher, subject, year group or Habit?
  • How do I assess the impact of the action steps being set?
  • How do I know the length of time it takes for teachers to complete their action steps?

To access this dashboard, navigate to Dashboards > Feedback Action Steps

Applying filters to the Feedback Action Steps dashboard

Below is a key with descriptions of all the filtering features available on your Feedback Action Steps dashboard.

image.png

AreaFeature description
1Click on the filter icon to hide or reveal the filters box
2Click on 'Clear all' to clear all filters
3Click on 'My Searches' to access past searches you have saved (See the 'Using My Searches' section below)
4Use the 'Academic Year' filter to switch between academic years (The current academic year is the default year when you navigate to the page)
5Use the 'Timeframe' filter to determine the time period for which you wish to view your data (See the 'Selecting different timeframes' section below for a full explanation)
6Use the 'Teacher Type' filter to view data for one or more groups of teachers
7Use the 'Staff to Include' filter to view data for one or more teacher
8Click on 'Apply filters' to apply the filters you have selected
9Click on 'Cancel' to hide the filters box

Using 'My Searches'

The 'My Searches' button allows you to save your favourite filter settings in all dashboards.

Below is a key with descriptions of all the 'My Searches' features.

image.png

AreaFeature description
1Field to enter your preferred search name
2Click on 'Save Current' to save the current set of filters you have applied to the dashboard
3Click on the hyperlink to open the dashboard with your preferred filters
4This box indicates the dashboard to which this saved search applies
5Click on the rubbish bin icon to delete the saved search

Saving a new search

Step 1
Select the filters you want to apply in the dashboard, for example:
image.png

Step 2
Click on the 'My searches' button then enter your preferred search name, for example, 'ECT whole lesson feedback'.
image.png

Step 3
Click on 'Save Current' to save your search name along with the selected dashboard filters.

Selecting different timeframes

1. Year to date
The default setting is 'Year to date', so the data you are viewing when you first land on the page is from the first day of this academic year up to today.

2. Half term range
In the 'Timeframe' filter, select 'Half term range', then specify the 'Start Term' and 'End Term' to compare the data between two half terms.

image.png

Click on 'Apply filters' (Area 7 in the key above) to apply the filters you have selected.

3. Specific date range
In the 'Timeframe' filter, select 'Date range' then click in the 'Date Range' filter to reveal a calendar. Select a start date and an end date in the calendar. Your selected date range will then be highlighted in navy blue.

image.png

Click on 'Apply filters' to apply the filters you have selected.

Feedback Action Steps dashboard 'Overview'

Below is a key with descriptions of all the features available in the 'Overview' section of your Feedback Action Steps dashboard.

image.png

AreaFeature description
1'Overview' is highlighted, indicating that data from all action steps is represented in this section
2This header displays the timeframe selected in the filters table
3The 'Total Action Steps' tile displays the total number of action steps created for the selected timeframe as well as a comparison with the same period from last year, where available
4The 'Quick Actions' tile gives you the option to click on the 'View Trust Dashboard' button to view the equivalent data at trust level, if you have the relevant permissions
5Hover over the line graph to show the number of action steps set week on week

Feedback Action Steps dashboard 'By Teacher Type'

Below is a key with descriptions of all the features available in the 'By Teacher Type' section of your Feedback Action Steps dashboard.

image.png

image.png

AreaFeature description
1'By Teacher Type' is highlighted, indicating that the headlines in this section relate to the number of action steps created and evidenced by Teacher Type
2This header displays the timeframe selected in the filters table
3The 'Action Steps by Teacher Type and Completion Status' graph displays, by Teacher Type, what percentage of action steps have been set but not evidenced (Live Actions), set and evidenced at least once (Evidenced Actions), and completed (Completed Actions) in the selected timeframe. Hover over the graph to reveal the count of action steps behind each segment
4The 'Total action steps created by teacher type' graph displays, by Teacher Type, the count of action steps set in the selected timeframe
5The 'Key Insights' tile provides summary sentences about the data

Feedback Action Steps dashboard 'By Habit'

Below is a key with descriptions of all the features available in the 'By Habit' section of your Feedback Action Steps dashboard.

image.png

image.png

AreaFeature description
1'By Habit' is highlighted, indicating that the headlines in this section relate to the number of action steps created and evidenced by Habit
2This header displays the timeframe selected in the filters table
3The 'Action steps by completion status and habit' graph displays, by Habit, what percentage of action steps have been set but not evidenced (Live Actions), set and evidenced at least once (Evidenced Actions), and completed (Completed Actions) in the selected timeframe. Hover over the graph to reveal the count of action steps behind each segment
4The 'Total action steps created by habit' graph displays, by Habit, the count of action steps set in the selected timeframe
5The 'Key Insights' tile provides summary sentences about the data

Feedback Action Steps dashboard 'By Subject'

Below is a key with descriptions of all the features available in the 'By Subject' section of your Feedback Action Steps dashboard.

image.png

image.png

AreaFeature description
1'By Subject' is highlighted, indicating that the headlines in this section relate to the number of action steps created and evidenced by subject
2This header displays the timeframe selected in the filters table
3The 'Action steps by completion status and subject' graph displays, by subject, what percentage of action steps have been set but not evidenced (Live Actions), set and evidenced at least once (Evidenced Actions), and completed (Completed Actions) in the selected timeframe. Hover over the graph to reveal the count of action steps behind each segment
4The 'Total action steps created by subject' graph displays, by subject, the count of action steps set in the selected timeframe
5The 'Key Insights' tile provides summary sentences about the data

Feedback Action Steps dashboard 'By Content'

Below is a key with descriptions of all the features available in the 'By Content' section of your Feedback Action Steps dashboard.

image.png

AreaFeature description
1'By Content' is highlighted, indicating that this section of the dashboard relates to the content written in your action steps
2This header displays the timeframe selected in the filters table
3The word cloud displays the words occurring in your teachers' action steps, with the words in the largest font occurring most commonly. Hover over each word to reveal how often it has appeared in your action steps

Feedback Action Steps dashboard 'By Year Group'

Below is a key with descriptions of all the features available in the 'By Year Group' section of your Feedback Action Steps dashboard.

image.png

image.png

AreaFeature description
1'By Year Group' is highlighted, indicating that the headlines in this section relate to the number of action steps created and evidenced by year group
2This header displays the timeframe selected in the filters table
3The 'Action steps by completion status and year group' graph displays, by year group, what percentage of action steps have been set but not evidenced (Live Actions), set and evidenced at least once (Evidenced Actions), and completed (Completed Actions) in the selected timeframe. Hover over the graph to reveal the count of action steps behind each segment
4The 'Total action steps created by year group' graph displays, by year group, the count of action steps set in the selected timeframe
5The 'Key Insights' tile provides summary sentences about the data

Feedback Action Steps dashboard 'Details'

Action Steps By Feedback User
Below is a key with descriptions of all the features available in the 'Action Steps By Feedback User' (i.e. who is providing teachers with feedback) table in the 'Details' tab of your Feedback Action Steps dashboard.

image.png

AreaFeature description
1'Details' is highlighted, indicating that this section is displaying summary tables of action steps set, evidenced and completed
2This header displays the timeframe selected in the filters table
3The 'Action Steps By Feedback User' table displays records of the count of action steps set and voted upon by Feedback Users in the selected timeframe
4Start typing a Feedback User's name in the 'Search' box to filter the table
5Click on the 'x' next to the 'Search' box to clear the contents
6Click on the 'Export to CSV' button to download the table into spreadsheet format
7Click on any Feedback User's name to go to their Teacher Overview page
8Click on the 'Total Action Steps' column header to sort the count of action steps set by Feedback Users from lowest to highest, then click again to sort from highest to lowest
9Click on the 'Total Votes Made' column header to sort the count of action steps set by Feedback Users from lowest to highest, then click again to sort from highest to lowest
10The 'Average Action Steps Per Record' column displays the average number of action steps created by each Feedback User on each feedback form. This column also has the sort feature
11The 'Average Votes Per Record' column displays the average number of votes made on pre-existing action steps by each Feedback User on each feedback form. This column also has the sort feature
12Click on the 'Rows per page' dropdown arrow then select 15, 20, 25 or 30 to change the number of rows displayed in the table

Action Steps By Teacher
Below is a key with descriptions of all the features available in the 'Action Steps By Teacher' table in the 'Details' tab of your Feedback Action Steps dashboard.

image.png

AreaFeature description
1Click on the 'Total Action Steps' column header to sort the count of teachers' action steps from lowest to highest, then click again to sort from highest to lowest
2Click on the 'Live' column header to sort the count of teachers' action steps that are live but not yet evidenced from lowest to highest, then click again to sort from highest to lowest
3Click on the 'Evidenced' column header to sort the count of teachers' action steps that are live and have been evidenced at least once from lowest to highest, then click again to sort from highest to lowest
4Click on the 'Completed' column header to sort the count of teachers' action steps that have been completed from lowest to highest, then click again to sort from highest to lowest
5The 'Average Age of Action Step' column displays the average age of all the teacher's action steps

Live Action Steps
Below is a key with descriptions of all the features available in the 'Live Action Steps' table in the 'Details' tab of your Feedback Action Steps dashboard.

image.png

AreaFeature description
1Start typing a teacher's name, a Feedback User's name, some text that may appear in action steps, e.g. 'cold-calling', or a Habit in the 'Search' box to filter the table
2The 'Initial Feedback User' column displays the name of the Feedback User who initially set the action step. This column also has the sort feature
3The 'Action Step' column displays all the text written in the action step. This column also has the sort feature
4The 'Habit' column displays the Habit to which the action step is attributed. This column also has the sort feature
5The 'Age' column displays the number of days for which an action step has been live. This column also has the sort feature

Completed Action Steps
Below is a key with descriptions of all the features available in the 'Completed Action Steps' table in the 'Details' tab of your Feedback Action Steps dashboard.

image.png

AreaFeature description
1Start typing a teacher's name, a Feedback User's name, some text that may appear in action steps, e.g. 'cold-calling', or a Habit in the 'Search' box to filter the table
2The 'Initial Feedback User' column displays the name of the Feedback User who initially set the action step. This column also has the sort feature
3The 'Action Step' column displays all the text written in the action step. This column also has the sort feature
4The 'Habit' column displays the Habit to which the action step is attributed. This column also has the sort feature
5The 'Age When Completed' column displays the number of days for which the action step was live. This column also has the sort feature

Exporting data from the Feedback Action Steps dashboard

There are three ways to export data from your Feedback Action Steps dashboard.

1. Exporting the whole dashboard
Export the whole Feedback Action Steps dashboard in PDF format by clicking on the 'Print Report' button on any of the dashboard pages.

image.png

2. Exporting graphs
Click on the 'Burger' (the three straight lines) next to any graph to export in SVG (image), PNG (image) or CSV (spreadsheet) format.

image.png

3. Exporting information from Summary Tables

Navigate to Dashboards > Feedback Action Steps > Details then click on the 'Export to CSV' button on any of the tables to download the data in spreadsheet format.

image.png

Top tips 💡

Using the 'Details' tables in your everyday teaching and learning strategy

The 'Details' tables are ideal for immediately sourcing information that was previously impossible to find out or required a lengthly process to generate. The following examples demonstrate how these tables can be used to guide your day-to-day teaching and learning strategy:

Use the 'Action Steps By Feedback User' table to...

  • find out who is setting your teachers' action steps.
  • discover who is 'voting' on action steps.
    In both these cases, is there an imbalance between Feedback Users that needs to be addressed?

Use the 'Action Steps By Teacher' table to...

  • discover which teachers are finding it easier or more difficult to complete their action steps by filtering the 'Completed' column.
  • find out which teachers are not being set any action steps and who is possibly being set too many.

Use the 'Live Action Steps' table to...

  • find out what the most common themes are in action steps arising from the last week, fortnight or half-term by applying a 'Date range' filter. This may inform the theme of subsequent learning walks or CPD sessions.
  • determine which teachers' action steps have been live for the longest amount of time, which may determine who receives feedback next.

Use the 'Completed Action Steps' table to...

  • discover how long it is taking teachers to complete action steps.
  • to determine if there are particular themes arising from the action steps that take the longest or shortest amount of time to complete.

Was this article helpful?

What's Next